Sit
back, enjoy the conference!
Lewis Conference
Services International (LCSI) provides end-to-end meeting, seminar,
workshop, and conference services. This permits you to focus your attention
on the objectives of your meeting or conference while we ensure professional
attention to the endless details. Because no two meetings are alike, we
tailor our services to satisfy your individual requirements; we take care
of your most time consuming requirements in a cost effective manner. Helping
you construct a successful meeting is our ultimate goal.
From Halifax to Hong Kong, LCSI provides superior quality meeting planning
service at a lower bottom-line price than you can find anywhere else,
including within your own organization. We have expended great care in
making our service the finest available; our ambition is to be the foremost
meeting planning service available. We look forward to working with you
on your next meeting, seminar, workshop, or conference: If you want the
best, please don’t delay contacting LCSI for consultation.
Visit our Statement
of Previous Work for a detailed listing of conferences we've worked
for.
What can LCSI do for you?
Save you moneyWhen we negotiate on your behalf, we draw on our extensive experience and contacts within the meeting industry.We will secure the most favorable rates with no compromise in quality. Even the smallest meetings can take advantage of the economies of scale; our negotiating power comes from the large quantity of business we bring to hotels, caterers, transportation services, entertainment services, printers, A/V suppliers, and all of the other suppliers and services fundamental to the success of your meeting.
When you retain LCSI, you only pay for services required. You don’t have to worry about ongoing staffing costs or overhead; when the job is done, the job is done - no recurring expenses or hassles associated with employee withholdings, benefits, office space etc. We will assist you with drafting a budget, and provide computerized financial management for your meeting to ensure that you stay on budget. We will establish a separate trust account and provide a fully audited statement for your meeting. We can collect fees, hold money in escrow, and pay bills, all within your control.
Save you time
Why be overwhelmed by all of
the details of planning a conference? Conference planning can be an overwhelming
task: scheduling, budgeting, negotiating prices with vendors, managing
the details, working with committees, tracking attendance, reporting,
evaluating, and getting it all completed on time and within your budget!
That is where Lewis Conference Services International can be of assistance.
We take care of all the details so you can sit back and enjoy the conference!
Your staff has in-house commitments and LCSI realizes that. Therefore,
we will undertake a pre-conference site inspection for you in order to
inspect and select sites and transportation options, and negotiate on
your behalf for meeting services. This allows you and your staff to focus
your attentions on other important responsibilities. In many instances,
in-house staff is over-extended and could use assistance on a temporary
basis. As well as being costeffective and timesaving, LCSI will bring
new ideas to your in-house meeting department and provide a fresh perspective.
Planning a meeting is intricate and timeconsuming
- can you really take the time to do a first class job? Let LCSI take
the load off you and your staff.
Save you wasted effort and costly mistakes
Holding a meeting or conference is like accounting - if everything goes
smoothly, nobody notices...but, if there are problems, such as lost registrations
or airline reservations, speakers that don’t show up, rooms already
booked for another party etc, your reputation and business could suffer.
LCSI will assure flawless meetings and save you the worry of taking care
of all the details that guarantee a successful meeting.
Design the optimal meeting or seminar
We will help you with the conceptual phase of your meeting right through
to the published proceedings. We can assist in defining objectives, and
LCSI will design meetings that meet them. Given the demographics of your
attendees, we can advise you on venues that both minimize travel costs
and “work” within the objectives you are striving to achieve.
The written result of your meeting, whether simple minutes or elaborate,
full-color proceedings, is the final judge of the success of your meeting.
LCSI can take responsibility for all phases of the publishing process,
using modern desktop publishing techniques to keep costs down.
Services Offered:
Lewis Conference Services International will assist you in scheduling
timelines, planning budgets, and negotiating, managing and coordinating
all of your conference or meeting needs. Some of the areas in which we
can provide services are as follows:
- Site selection and inspection
- Negotiations
- Accommodations/reservations
- Air & ground transportation
- Art & graphic design
- Web site design & maintenance
- Database design & maintenance
- Abstract management
- Electronic registrations
- Publicity
- Nametags
- Program & Book of Abstracts
- Accounts set-up & maintenance
- Mail-outs
- Shipping & handling
- Onsite registration
- Food & beverage catering
- Management & coordination
- Poster display & booth services
- Audiovisual services
- Ancillary tours
- Fully-licensed security
- Reconcile budget & accounts
- Process & publish proceedings
- Evaluate overall results
- Compose critique
- Send post meeting thanks
For Further Information
Contact Us:
In Canada:
Lewis Conference Services International
Inc.
1087 Belmont on the Arm
Halifax, Nova Scotia B3H 1J2 Canada
In the United States:
Lewis Conference Services International US LLC
777 West End Avenue
New York, New York 10025 U.S.A.
In Europe:
Lewis Conference Services International UK LLP
20-22 Bedford Road
London WC1R 4JS United Kingdom
Direct:
Phone: (902) 422-6069
Cell: 902-483-2853
Fax: (902) 425-3064
E-mail: trudy.lewis@lewisconferences.com
Web site: www.lewisconferences.com